| Report name | NWACC Office responsible for report | Report due date(s) | Reporting cycle - annual, bi-annual, monthly, every semester, etc | Agency, office, etc requiring report (AHDE, OPM, Dept of Ed, etc) | Brief description of report |
| 1098-T | Accounts Receivable | Jan/Feb | Annual | Students /IRS | Details Tuition and Fees during calendar year |
| 1099 Miscellaneous | Accounting | Jan/Feb | Annual | Vendors /IRS | $600 or over Accounts Payable Payments to non-corporate vendors |
| 940 | Payroll | January 31 | Annual | IRS | Federal unemployment |
| 941 | Payroll | Last day of month following quarter end | Quarterly | IRS | Recap of the total deposits made for federal withholding, social security and medicare. |
| Academic Calendar | Institutional Research | July | Annual | ADHE | A copy of the current academic year calendar |
| ADHE Financial Reports | Budget | 15-Sep | Annual | ADHE | Monitor Financial conditions; Ad hoc Reports; Uniform Reporting |
| Adult Ed Basic Education | Accounting | | Monthly | AR Department of Career Education | Adult Ed reports cash basis, we reconcile to accrual |
| Adult Ed Direct & Equitable | Accounting | | Monthly | AR Department of Career Education | Adult Ed reports cash basis, we reconcile to accrual |
| Adult Ed EL/Civics | Accounting | | Monthly | AR Department of Career Education | Adult Ed reports cash basis, we reconcile to accrual |
| Adult Ed General Adult Ed | Accounting | | Monthly | AR Department of Career Education | Adult Ed reports cash basis, we reconcile to accrual |
| AERIS Data | Adult Ed | Daily | Daily | AR Department of Career Education | Adult Education student data entered into state system |
| AERIS Weekly Attendance Reprt | Adult Ed | Weekly | Weekly | AR Department of Career Education | Weekly attendance reports for Adult Education |
| Annual EMS Report | Allied Health | | Annual | Committee on Accreditation of Educational Programs for the EMS Professions | Report to maintain accreditation in EMT training |
| Annual Expenditure Report | Budget/Accounting | 1-Oct | Annual | Dept of Career Services | Post Secondary Education |
| Annual Instructor File | Institutional Research/ HR | August | Even years | ADHE | List of all instructors for the AY with salaries and benefits |
| Annual Nursing Report | Allied Health | | Annual | Arkansas Department of Nursing | Report on Nursing |
| Annual Physical Therapist Asst Report | Allied Health | | Annual | Commission on Accreditation in Physical Therapy Education | Report to maintain accreditation in Physical Therapist Assistants Program |
| Annual Respiratory Therapy Report | Allied Health | | Annual | Committee on Accreditation for Respiratory Care | Report to maintain accreditation in Respiratory Therapy |
| APERS | Payroll | 10th of each month | Monthly | APERS | Report of employees' wages and contributions to plan |
| AR Academic Challenge | Financial Aid | Fall & Spring semester | Every semester | ADHE | Report to show enrollment of AR Challenge Students |
| AR Workforce Improvement Grant | Financial Aid | each semester | Every semester | ADHE | Report funds paid for AWIG |
| ATR | Payroll | 15th of month following quarter end | Quarterly | ATR | Report of employees' wages and contributions to plan |
| CAFR -Year End Closing Books | Accounting | 15-Sep | Annual | Arkansas Dept of Finance & Administration | FY End Financial Information |
| Career Pathways | Accounting | | Monthly | ADHE | Report of Grant Financial Transactions for reimbursement |
| Career Pathways Childcare | Accounting | | Monthly | ADHE | Report of Grant Financial Transactions for reimbursement |
| Certification of Budgeted Athletic Revenues & Expenditures | Budget | 15-Jun | Annual | ADHE | Report to AHECB |
| Certification of Intercollegiate Athletic Revenues & Expenditures | Budget | 15-Sep | Annual | ADHE | Report to AHECB & Legislative Audit |
| Child Care Orientation Training Report | Accounting/ Social Sciences | | Bi-annual | UAF | Expenses and salary information to the UAF Early Care & Education Projects |
| Component Unit | Accounting | 1-Sep | Annual | Arkansas Dept of Finance & Administration | Ad hoc Reports |
| Electrical Apprentice | Accounting | | Monthly as needed | Dept of Career Education | Report of Grant Financial Transactions |
| EMS Grant | Accounting | | monthly | Director filed report | Report of Grant Financial Transactions |
| End of Term File | Institutional Research | August, October, March & June | Semester | ADHE | Grades for previous term |
| Estimated Fall Census Enrollment | Institutional Research | September | Annual | ADHE | Estimate of enrollment and SSCH for Fall semester |
| Facilities Audit Program (FAP) | Physical Plant | 30-Mar | Biennial | ADHE | Evaluate Plant & Maintenance Needs |
| Financial Statement | Accounting | 1-Oct | Annual | ADHE & DF&A | Monitor Financial Condition |
| FISAP | Financial Aid | September | Annual | US Dept of Ed | Request for campus based funds |
| Foundation Reimbursement | Accounting | | Monthly | NWACC Foundation | Report of Grant Financial Transactions for reimbursement |
| Graduated Student File | Institutional Research | July | Annual | ADHE | List of NWACC graduates for prior academic year |
| Graduated Student File | Institutional Research | August | Annual | ADHE | List of NWACC graduates for July and August |
| Higher Learning Commission Update | Institutional Research/Finance /DL/IE | April | Annual | HLC | Update information for the Higher Learning Commission of North Central Association of Colleges and Schools |
| Hospitality Tax | Accounting | 20th of following month | Monthly | Bentonville A&P Commission | Reporting of hospitality taxes on facility rentals |
| Housing/Meal Plan Reports | Budget | 1-Oct | Annual | ADHE | Ad hoc Reports |
| IPEDS 12-month Enrollment Report | Institutional Research | October | Annual | National Center for Education Statistics (NCES) | Unduplicated headcounts by level of student and by race/ethnicity and gender, Instructional activity & Full-time equivalent |
| IPEDS Charactericistics Report | Institutional Research | October | Annual | National Center for Education Statistics (NCES) | General characteristics of NWACC - 2-year, semester-based, tuition prices, etc. |
| IPEDS Completions Report | Institutional Research | October | Annual | National Center for Education Statistics (NCES) | Degree completions by level and other formal awards by length of program, by race/ethnicity and gender of recipient, and by program |
| IPEDS Fall Enrollment | Institutional Research | April | Annual | National Center for Education Statistics (NCES) | Fall enrollment data for all students enrolled in credit-bearing courses/programs that lead to cert or degree. identified. |
| IPEDS Finance | Institutional Research/ Finance | April | Annual | National Center for Education Statistics (NCES) | Data related to the financial condition of the institution - revenue by source, expenses by function, assets and liabilities, scholarships. |
| IPEDS Graduated Rates (GRS) | Institutional Research | April | Annual | National Center for Education Statistics (NCES) | Graduation rates data for full-time, first-time degree and certificate-seeking undergraduate students |
| IPEDS Graduation Rates 200% | Institutional Research | April | Annual | National Center for Education Statistics (NCES) | First-time, full-time, degree/cert seeking students who completed within their program's normal time to completion, 150% of normal time, and 200% of normal time |
| IPEDS Human Resources | Institutional Research/ HR | January | Annual | National Center for Education Statistics (NCES) | Employees by Assigned Position, Salaries and race/ethnicity/gender of Fall Staff |
| IPEDS Student Financial Aid | Institutional Research/ Financial Aid | April | Annual | National Center for Education Statistics (NCES) | Students and dollar amounts of federal grants, state and local government grants, institutional grants, and loans |
| Legislative A-Book Forms | Budget | TBA | Annual | ADHE | Legislative Appropriation Requests Books |
| Military Compensation Report | Institutional Research/ Learner Services | September | Annual | ADHE | Type and amount of compensatory options awarded to students called to military service per Act 85 of 2005 |
| Nat'l Child Protection Grant | Accounting | | Quarterly | Federal Government | Report of Grant Financial Transactions |
| Non-Traditional Licensure | Accounting/ Social Sciences | | Annual | UA College of Education | Grant report for UAF |
| OCR 6 Supplement: Faculty Tenure | Institutional Research/HR | November | Annual | ADHE | Office of Civil Rights race/ethnicity/gender composition by tenure of faculty |
| OCR A-5 Governing Board Composition | Institutional Research | November | Annual | ADHE | Office of Civil Rights race/ethnicity/gender composition on BOT |
| OCR B-1 Student Applications, Acceptances and Enrollments | Institutional Research | November | Annual | ADHE | Office of Civil Rights race/ethnicity/gender composition on applications… |
| OCR B-1 Supplemental: County Origin of First-time Entering, In-state Students | Institutional Research | November | Annual | ADHE | Office of Civil Rights race/ethnicity/gender composition on first-time entering in-state students |
| OCR B-3: Financial Aid | Institutional Research | November | Annual | ADHE | Office of Civil Rights race/ethnicity/gender composition on Financial Aid recipients |
| OPEB | Accounting | | Biennial | Arkansas Dept of Finance & Administration | Other Post Employment Benefits |
| Operating Budget | Budget | 15-Jun | Annual | ADHE | Monitor Financial Condition |
| Paso A Paso | Accounting | | Monthly | NWACC Foundation | CARE annually |
| Perkins Grant | Accounting | | Monthly | ADHE | Report of Grant Financial Transactions |
| Perkins Reserve Grant | Accounting | | Monthly | ADHE | Report of Grant Financial Transactions |
| Plumbing Apprentice | Accounting | | Monthly as needed | Dept of Career Education | Report of Grant Financial Transactions |
| Presidents Salary Survey | Budget | August | Annual | ADHE | Report to AHECB |
| RDPC Grant: 2186, 21861, 21862 | Accounting | | Monthly | Eastern Kentucky University | Report of Grant Financial Transactions - invoice for reimbursement |
| Sales/Use tax | Accounting | 20th of following month | Monthly | Arkansas Dept of Finance & Administration | Reporting of Sales/ Use taxes on purchases |
| SAVA Report: M-2 for Mileage, Fuel, Maintenance, Insurance, | Physical Plant | Between 1st - 10th | Monthly | Arkansas Dept of Finance & Administration | Mileage, Fuel, Maintenance, Insurance report |
| SAVA Report: MV-1 Personal Mileage Reimbursement form | Physical Plant | Between 1st - 10th | Monthly | Arkansas Dept of Finance & Administration | Personal Mileage Reimbursement form |
| SAVA Report: MV-4 State Mileage Reimbursement form | Physical Plant | Between 1st - 10th | Monthly | Arkansas Dept of Finance & Administration | State Mileage Reimbursement form |
| SAVA Report: MV-4 State Vehicle Request | Physical Plant | July/1/2009 | Annual | Arkansas Dept of Finance & Administration | State Vehicle Request |
| Schedule of Student Registration & Fee Charges -Fall Semester | Budget | 15-Jun | Annual | ADHE | Evaluate Tuition & Fee Charges |
| Scholarship Reporting: Scholarship & Fee Waiver Reporting | Budget | 15-Sep | Annual | ADHE | Compliance w/regulations & Ad hoc requests |
| Scholarship Stacking | Financial Aid | September | Annual | ADHE | Report to show students not overawarded scholarships |
| SEFA | Accounting | 15-Aug | Annual | Arkansas Dept of Finance & Administration | Federal Award Data |
| State unemployment | Payroll | Last day of month following quarter end | Quarterly | Arkansas Dept of Finance & Administration | Listing of employees' wages for the quarter |
| State withholding | Payroll | Last day of the month | Monthly | Arkansas Dept of Finance & Administration | State payroll taxes |
| TANF Grant | Restricted Funds | | Monthly | DWS TANF | For reimbursement |
| Term File | Institutional Research | August, October, March & June | Semester | ADHE | Student, Registration, Course and Instructor lists for each term |
| TIAA-CREF | Payroll | Following each payroll | After each payroll | TIAA-CREF | Upload file of employee contributions |
| Title III | Accounting | | Annual | US Dept of Ed | Report of Grant Financial Transactions |
| U of A Childhood Grants | Accounting | | Invoice as needed | University of Arkansas | Report of Grant Financial Transactions |
| Unclaimed Property | Accounting | 1-Nov | Annual | Auditor of State -Unclaimed Prop Div | Reporting and returning the unclaimed property to state |
| Uniform Reporting: 22-1 Current Fund E&G Expenditures/Revenues by Academic Dept | Budget & Accounting | 15-Sep | Biennial | ADHE | Uniform Reporting of Rev. & Exp. |
| Unrestricted E&G: Detailed Budgeted Expenditures & Income | Budget | 15-Jun | Annual | ADHE | Monitor Financial conditions |
| Upward Bound | Accounting | | Monthly | Federal Government | Report of Grant Financial Transactions |
| W-2's | Payroll | January 31 | Annual | IRS & SSA | Reporting of employees wages for tax filing purposes |
| Wal Mart Retail Grant | Accounting | | Monthly | NWACC Foundation | Report of Grant Financial Transactions |
| Workforce Education and Training Course File | Institutional Research | September & February | Annual | ADHE | List of courses taught for workforce training |
| Write-Off Uncollectible Debt | Accounts Receivable | May | Annual | Arkansas Dept of Finance & Administration | Reporting of uncollectible debt |
