Institutional Research

NWACC Required Reports

Report name
NWACC Office responsible for report
Report due date(s)
Reporting cycle - annual, bi-annual, monthly, every semester, etc
Agency, office, etc requiring report (AHDE, OPM, Dept of Ed, etc)
Brief description of report
1098-T Accounts Receivable Jan/Feb Annual Students /IRS Details Tuition and Fees during calendar year
1099 Miscellaneous Accounting Jan/Feb Annual Vendors /IRS $600 or over Accounts Payable Payments to non-corporate vendors
940 Payroll January 31 Annual IRS Federal unemployment
941 Payroll Last day of month following quarter end Quarterly IRS Recap of the total deposits made for federal withholding, social security and medicare.
Academic Calendar Institutional Research July Annual ADHE A copy of the current academic year calendar
ADHE Financial Reports Budget 15-Sep Annual ADHE Monitor Financial conditions; Ad hoc Reports; Uniform Reporting
Adult Ed Basic Education Accounting   Monthly AR Department of Career Education Adult Ed reports cash basis, we reconcile to accrual
Adult Ed Direct & Equitable Accounting   Monthly AR Department of Career Education Adult Ed reports cash basis, we reconcile to accrual
Adult Ed EL/Civics Accounting   Monthly AR Department of Career Education Adult Ed reports cash basis, we reconcile to accrual
Adult Ed General Adult Ed Accounting   Monthly AR Department of Career Education Adult Ed reports cash basis, we reconcile to accrual
AERIS Data Adult Ed Daily Daily AR Department of Career Education Adult Education student data entered into state system
AERIS Weekly Attendance Report Adult Ed Weekly Weekly AR Department of Career Education Weekly attendance reports for Adult Education
Annual EMS Report Allied Health   Annual Committee on Accreditation of Educational Programs for the EMS Professions Report to maintain accreditation in EMT training
Annual Expenditure Report Budget/Accounting 1-Oct AnnualDept of Career Services Post Secondary Education
Annual Instructor File Institutional Research/ HR August Even years ADHE List of all instructors for the AY with salaries and benefits
Annual Nursing Report Allied Health   Annual Arkansas Department of Nursing Report on Nursing
Annual Physical Therapist Asst Report Allied Health   Annual Commission on Accreditation in Physical Therapy Education Report to maintain accreditation in Physical Therapist Assistants Program
Annual Respiratory Therapy Report Allied Health   Annual Committee on Accreditation for Respiratory Care Report to maintain accreditation in Respiratory Therapy
APERS Payroll 10th of each month Monthly APERS Report of employees' wages and contributions to plan
AR Academic Challenge Financial Aid Fall & Spring semester Every semester ADHE Report to show enrollment of AR Challenge Students
AR Workforce Improvement Grant Financial Aid each semester Every semester ADHE Report funds paid for AWIG
ATR Payroll 15th of month following quarter end Quarterly ATR Report of employees' wages and contributions to plan
CAFR -Year End Closing Books Accounting 15-Sep Annual Arkansas Dept of Finance & Administration FY End Financial Information
Career Pathways Accounting   Monthly ADHE Report of Grant Financial Transactions for reimbursement
Career Pathways Childcare Accounting   Monthly ADHE Report of Grant Financial Transactions for reimbursement
Certification of Budgeted Athletic Revenues & Expenditures Budget 15-Jun Annual ADHE Report to AHECB
Certification of Intercollegiate Athletic Revenues & Expenditures Budget 15-Sep Annual ADHE Report to AHECB & Legislative Audit
Child Care Orientation Training Report Accounting/ Social Sciences   Bi-annual UAF Expenses and salary information to the UAF Early Care & Education Projects
Component Unit Accounting 1-Sep Annual Arkansas Dept of Finance & Administration Ad hoc Reports
Electrical Apprentice Accounting   Monthly as needed Dept of Career Education Report of Grant Financial Transactions
EMS Grant Accounting   monthly Director filed report Report of Grant Financial Transactions
End of Term File Institutional Research August, October, March & June Semester ADHE Grades for previous term
Estimated Fall Census Enrollment Institutional Research September Annual ADHE Estimate of enrollment and SSCH for Fall semester
Facilities Audit Program (FAP) Physical Plant 30-Mar Biennial ADHE Evaluate Plant & Maintenance Needs
Financial Statement Accounting 1-Oct Annual ADHE & DF&A Monitor Financial Condition
FISAP Financial Aid September Annual US Dept of Ed Request for campus based funds
Foundation Reimbursement Accounting   Monthly NWACC Foundation Report of Grant Financial Transactions for reimbursement
Graduated Student File Institutional Research July Annual ADHE List of NWACC graduates for prior academic year
Graduated Student File Institutional Research August Annual ADHE List of NWACC graduates for July and August
Higher Learning Commission UpdateInstitutional Research/Finance /DL/IEAprilAnnualHLCUpdate information for the Higher Learning Commission of North Central Association of Colleges and Schools
Hospitality Tax Accounting 20th of following month Monthly Bentonville A&P Commission Reporting of hospitality taxes on facility rentals
Housing/Meal Plan Reports Budget 1-Oct Annual ADHE Ad hoc Reports
IPEDS 12-month Enrollment Report Institutional Research October Annual National Center for Education Statistics (NCES) Unduplicated headcounts by level of student and by race/ethnicity and gender, Instructional activity & Full-time equivalent
IPEDS Characteristics Report Institutional Research October Annual National Center for Education Statistics (NCES) General characteristics of NWACC - 2-year, semester-based, tuition prices, etc.
IPEDS Completions Report Institutional Research October Annual National Center for Education Statistics (NCES) Degree completions by level and other formal awards by length of program, by race/ethnicity and gender of recipient, and by program
IPEDS Fall Enrollment Institutional Research April Annual National Center for Education Statistics (NCES) Fall enrollment data for all students enrolled in credit-bearing courses/programs that lead to cert or degree. identified.
IPEDS Finance Institutional Research/ Finance April Annual National Center for Education Statistics (NCES) Data related to the financial condition of the institution - revenue by source, expenses by function, assets and liabilities, scholarships.
IPEDS Graduated Rates (GRS) Institutional Research April Annual National Center for Education Statistics (NCES) Graduation rates data for full-time, first-time degree and certificate-seeking undergraduate students
IPEDS Graduation Rates 200% Institutional Research April Annual National Center for Education Statistics (NCES) First-time, full-time, degree/cert seeking students who completed within their program's normal time to completion, 150% of normal time, and 200% of normal time
IPEDS Human Resources Institutional Research/ HR January Annual National Center for Education Statistics (NCES) Employees by Assigned Position, Salaries and race/ethnicity/gender of Fall Staff
IPEDS Student Financial Aid Institutional Research/ Financial Aid April Annual National Center for Education Statistics (NCES) Students and dollar amounts of federal grants, state and local government grants, institutional grants, and loans
Legislative A-Book Forms Budget TBA Annual ADHE Legislative Appropriation Requests Books
Military Compensation Report Institutional Research/ Learner Services September Annual ADHE Type and amount of compensatory options awarded to students called to military service per Act 85 of 2005
Nat'l Child Protection Grant Accounting   Quarterly Federal Government Report of Grant Financial Transactions
Non-Traditional Licensure Accounting/ Social Sciences   Annual UA College of Education Grant report for UAF
OCR 6 Supplement: Faculty Tenure Institutional Research/HR November Annual ADHE Office of Civil Rights race/ethnicity/gender composition by tenure of faculty
OCR A-5 Governing Board Composition Institutional Research November Annual ADHE Office of Civil Rights race/ethnicity/gender composition on BOT
OCR B-1 Student Applications, Acceptances and Enrollments Institutional Research November Annual ADHE Office of Civil Rights race/ethnicity/gender composition on applications…
OCR B-1 Supplemental: County Origin of First-time Entering, In-state Students Institutional Research November Annual ADHE Office of Civil Rights race/ethnicity/gender composition on first-time entering in-state students
OCR B-3: Financial Aid Institutional Research November Annual ADHE Office of Civil Rights race/ethnicity/gender composition on Financial Aid recipients
OPEB Accounting   Biennial Arkansas Dept of Finance & Administration Other Post Employment Benefits
Operating Budget Budget 15-Jun Annual ADHE Monitor Financial Condition
Paso A Paso Accounting   Monthly NWACC Foundation CARE annually
Perkins Grant Accounting   Monthly ADHE Report of Grant Financial Transactions
Perkins Reserve Grant Accounting   Monthly ADHE Report of Grant Financial Transactions
Plumbing Apprentice Accounting   Monthly as needed Dept of Career Education Report of Grant Financial Transactions
Presidents Salary Survey Budget August Annual ADHE Report to AHECB
RDPC Grant: 2186, 21861, 21862 Accounting   Monthly Eastern Kentucky University Report of Grant Financial Transactions - invoice for reimbursement
Sales/Use tax Accounting 20th of following month Monthly Arkansas Dept of Finance & Administration Reporting of Sales/ Use taxes on purchases
SAVA Report: M-2 for Mileage, Fuel, Maintenance, Insurance, Physical Plant Between 1st - 10th Monthly Arkansas Dept of Finance & Administration Mileage, Fuel, Maintenance, Insurance report
SAVA Report: MV-1 Personal Mileage Reimbursement form Physical Plant Between 1st - 10th Monthly Arkansas Dept of Finance & Administration Personal Mileage Reimbursement form
SAVA Report: MV-4 State Mileage Reimbursement form Physical Plant Between 1st - 10th Monthly Arkansas Dept of Finance & Administration State Mileage Reimbursement form
SAVA Report: MV-4 State Vehicle Request Physical Plant July/1/2009 Annual Arkansas Dept of Finance & Administration State Vehicle Request
Schedule of Student Registration & Fee Charges -Fall Semester Budget 15-Jun Annual ADHE Evaluate Tuition & Fee Charges
Scholarship Reporting: Scholarship & Fee Waiver Reporting Budget 15-Sep Annual ADHE Compliance w/regulations & Ad hoc requests
Scholarship Stacking Financial Aid September Annual ADHE Report to show students not over awarded scholarships
SEFA Accounting 15-Aug Annual Arkansas Dept of Finance & Administration Federal Award Data
State unemployment Payroll Last day of month following quarter end Quarterly Arkansas Dept of Finance & Administration Listing of employees' wages for the quarter
State withholding Payroll Last day of the month Monthly Arkansas Dept of Finance & Administration State payroll taxes
TANF Grant Restricted Funds   Monthly DWS TANF For reimbursement
Term File Institutional Research August, October, March & June Semester ADHE Student, Registration, Course and Instructor lists for each term
TIAA-CREF Payroll Following each payroll After each payroll TIAA-CREF Upload file of employee contributions
Title III Accounting   Annual US Dept of Ed Report of Grant Financial Transactions
U of A Childhood Grants Accounting   Invoice as needed University of Arkansas Report of Grant Financial Transactions
Unclaimed Property Accounting 1-Nov Annual Auditor of State -Unclaimed Prop Div Reporting and returning the unclaimed property to state
Uniform Reporting: 22-1 Current Fund E&G Expenditures/Revenues by Academic Dept Budget & Accounting 15-Sep Biennial ADHE Uniform Reporting of Rev. & Exp.
Unrestricted E&G: Detailed Budgeted Expenditures & Income Budget 15-Jun Annual ADHE Monitor Financial conditions
Upward Bound Accounting   Monthly Federal Government Report of Grant Financial Transactions
W-2's Payroll January 31 Annual IRS & SSA Reporting of employees wages for tax filing purposes
Wal-Mart Retail Grant Accounting   Monthly NWACC Foundation Report of Grant Financial Transactions
Workforce Education and Training Course File Institutional Research September & February Annual ADHE List of courses taught for workforce training
Write-Off Uncollectible Debt Accounts Receivable May Annual Arkansas Dept of Finance & Administration Reporting of uncollectible debt