Refunds and Disbursements

Students may be eligible for a refund if they officially drop from classes within the specified drop periods. An official drop is complete when the "drop-add" form has been properly processed by the Student Records Office or a drop online. If tuition and fees were paid in cash, check, or by credit card, a refund will be processed after the 80% refund period ends for the term.

Cancelled Classes
Students who are enrolled in classes that have been cancelled will receive a 100% credit/refund of tuition and fees for the cancelled classes. These refunds will be done during normal refund periods.

How Adding or Dropping Classes Affects Tuition and Fees
Classes with the same number of credit hours that are dropped and added simultaneously will be treated as an even exchange of tuition and fees during the drop periods of each semester. For classes with different total credit hours that are dropped and added simultaneously, students will receive the appropriate credit/refund of tuition and fees percentage for the dropped class or pay the total tuition and fees for the added classes. The infrastructure fee is non-refundable during the 80% drop period, only tuition and fees will be refunded at 80%.

Note: For those students who do not officially drop from classes, no credit/refund of tuition and fees will be made.

Financial Aid Refunds

Financial aid will only pay what is charged to a student's account at the time the financial aid is disbursed. For any charges incurred by the student after the financial aid was applied, the balance owed will be the responsibility of the student. Failure to pay balances in full by payment deadlines may prevent enrollment in future terms.


First Year, First Time Student Loan Borrowers must establish 30 days of attendance in at least 6 credit hours in order to receive their first loan disbursement (this applies to loans only, not other types of aid such as Pell grants and scholarships). The term "first-year, first-time borrower" applies to students who have never had a student loan at NWACC or any college/university, and have either earned less than 30 credit hours or are enrolled in a technical certificate (TC) or certificate of training (CT) degree.

A single-term loan (Fall only or Spring only) are distributed in two disbursements. The 2nd disbursement is after the mid-point in the semester.

Students enrolled in a 12 Week or 2nd 8 Week course will receive another Financial Aid disbursement after the 80% drop period ends for that part of term.


The amount disbursed may be less than the amount in your award letter.
The amounts shown in your award letter are based on full-time enrollment (12 credits per term). If you are enrolled for fewer than 12 credits when your funds are disbursed, your award amounts might have been adjusted. If you have questions about your award amounts, contact the Financial Aid Office (


How to Check Your Financial Aid Refund

Event 16 Week
8 Week
12 Week
8 Week
Book Credit AvailableAug 14Aug 14Aug 14Aug 14
Classes BeginAug 24Aug 24Sept 14Oct 21
Book Credit EndsSept 8Sept 8Sept 8Sept 8
80% Drop Period EndsSept 8Aug 31Sept 23Oct 28
Financial Aid Applied to Accounts
Weekly Beginning
Sept 9Sept 9Sept 24Oct 29
Direct Deposit Refunds Processed
Every Tuesday Beginning
Sept 15Sept 15Sept 29Nov 3
Refund Checks Mailed
Every Thursday Beginning
Sept 17Sept 17Oct 1Nov 5
First Time Borrower Loans AppliedSept 24Sept 24Sept 24Oct 29
First Time Borrower Direct Deposit Refunds Processed
Every Tuesday Beginning
Sept 29Sept 29Sept 29Nov 3
First Time Borrower Refund Checks Mailed
Every Thursday Beginning
Oct 1Oct 1Oct 1Nov 5
Second Disbursement for Spring-Only LoansOct 29Oct 29N/AN/A
Second Direct Deposit Refunds Processed
for Spring-Only Loans
Every Tuesday Beginning
Nov 3Nov 3N/AN/A
Second Refund Checks Mailed
for Spring-Only Loans
Every Thursday Beginning
Nov 5Nov 5N/AN/A


For any questions or comments please e-mail the Treasurer's Web Author.