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Refunds and Disbursements

Refunds

Students may be eligible for a refund if they officially drop from classes within the specified drop periods. An official drop is complete when the "drop-add" form has been properly processed by the Student Records Office or a drop online. If tuition and fees were paid in cash, check, or by credit card, a refund will be processed after the 80% refund period ends for the term.

Cancelled Classes


Students who are enrolled in classes that have been cancelled will receive a 100% credit/refund of tuition and fees for the cancelled classes. These refunds will be done during normal refund periods.

How Adding or Dropping Classes Affects Tuition and Fees


Classes with the same number of credit hours that are dropped and added simultaneously will be treated as an even exchange of tuition and fees during the drop periods of each semester. For classes with different total credit hours that are dropped and added simultaneously, students will receive the appropriate credit/refund of tuition and fees percentage for the dropped class or pay the total tuition and fees for the added classes. The infrastructure fee is non-refundable during the 80% drop period, only tuition and fees will be refunded at 80%.

Note: For those students who do not officially drop from classes, no credit/refund of tuition and fees will be made.

Financial Aid Refunds

Financial aid will only pay what is charged to a student's account at the time the financial aid is disbursed. For any charges incurred by the student after the financial aid was applied, the balance owed will be the responsibility of the student. Failure to pay balances in full by payment deadlines may prevent enrollment in future terms.

 

First Year, First Time Student Loan Borrowers must establish 30 days of attendance in at least 6 credit hours in order to receive their first loan disbursement (this applies to loans only, not other types of aid such as Pell grants and scholarships). The term "first-year, first-time borrower" applies to students who have never had a student loan at NWACC or any college/university, and have either earned less than 30 credit hours or are enrolled in a technical certificate (TC) or certificate of training (CT) degree.

A single-term loan (Fall only or Spring only) are distributed in two disbursements. The 2nd disbursement is after the mid-point in the semester.

Students enrolled in a 12 Week or 2nd 8 Week course will receive another Financial Aid disbursement after the 80% drop period ends for that part of term.

 

The amount disbursed may be less than the amount in your award letter.
The amounts shown in your award letter are based on full-time enrollment (12 credits per term). If you are enrolled for fewer than 12 credits when your funds are disbursed, your award amounts might have been adjusted. If you have questions about your award amounts, contact the Financial Aid Office (finaid@nwacc.edu).

 

How to Check Your Financial Aid Refund

Event 16 Week
Session
1st 8 &
6 Week
Session
Weekend
16 Week
Session
12 Week
Session
3 Week
Session
2nd
8 Week
Session
Book Credit AvailableJan 8Jan 8Jan 8Jan 8Jan 8Jan 8
Classes BeginJan 19Jan 19Jan 16Feb 8Feb 29Mar 14
Book Credit EndsFeb 1Feb 1Feb 1Feb 1Feb 1Feb 1
80% Drop Period EndsFeb 2Jan 26Jan 29Feb 17Mar 3Mar 28
Financial Aid Applied to Accounts
Weekly Beginning
Feb 3Feb 3Feb 3Feb 18Mar 4Mar 29
Direct Deposit Refunds Processed
Every Tuesday Beginning
Feb 9Feb 9Feb 9Feb 23Mar 8April 5
Refund Checks Mailed
Every Thursday Beginning
Feb 11Feb 11Feb 11Feb 25Mar 10April 7
First Time Borrower Loans AppliedFeb 18Feb 18Feb 18Mar 10Mar 29April 14
First Time Borrower Direct Deposit
Refunds Processed
Every Tuesday Beginning
Feb 23Feb 23Feb 23Mar 15April 5April 19
First Time Borrower Refund Checks
Mailed Every Thursday Beginning
Feb 25Feb 25Feb 25Mar 17April 7April 21
Second Disbursement for
Spring-Only Loans
Mar 29Mar 29Mar 29Mar 29Mar 29Mar 29
Second Direct Deposit Refunds
Processed for Spring-Only Loans
Every Tuesday Beginning
April 5April 5April 5April 5April 5April 5
Second Refund Checks Mailed
for Spring-Only Loans
Every Thursday Beginning
April 7April 7April 7April 7April 7April 7

 

For any questions or comments please e-mail the Treasurer's Web Author.