Institutional Research

NWACC Required Reports

Report name
NWACC Office responsible for report
Report due date(s)
Reporting cycle - annual, bi-annual, monthly, every semester, etc
Agency, office, etc requiring report (AHDE, OPM, Dept of Ed, etc)
Brief description of report
1098-TAccounts ReceivableJan/FebAnnualStudents /IRSDetails Tuition and Fees during calendar year
1099 MiscellaneousAccountingJan/FebAnnualVendors /IRS$600 or over Accounts Payable Payments to non-corporate vendors
940PayrollJanuary 31AnnualIRSFederal unemployment
941PayrollLast day of month following quarter endQuarterlyIRSRecap of the total deposits made for federal withholding, social security and medicare.
Academic CalendarInstitutional ResearchJulyAnnualADHEA copy of the current academic year calendar
ADHE Financial ReportsBudget15-SepAnnualADHEMonitor Financial conditions; Ad hoc Reports; Uniform Reporting
Adult Ed Basic EducationAccounting MonthlyAR Department of Career EducationAdult Ed reports cash basis, we reconcile to accrual
Adult Ed Direct & EquitableAccounting MonthlyAR Department of Career EducationAdult Ed reports cash basis, we reconcile to accrual
Adult Ed EL/CivicsAccounting MonthlyAR Department of Career EducationAdult Ed reports cash basis, we reconcile to accrual
Adult Ed General Adult EdAccounting MonthlyAR Department of Career EducationAdult Ed reports cash basis, we reconcile to accrual
AERIS DataAdult EdDailyDailyAR Department of Career EducationAdult Education student data entered into state system
AERIS Weekly Attendance ReprtAdult EdWeeklyWeeklyAR Department of Career EducationWeekly attendance reports for Adult Education
Annual EMS ReportAllied Health AnnualCommittee on Accreditation of Educational Programs for the EMS ProfessionsReport to maintain accreditation in EMT training
Annual Expenditure ReportBudget/Accounting1-OctAnnualDept of Career ServicesPost Secondary Education
Annual Instructor FileInstitutional Research/ HRAugustEven yearsADHEList of all instructors for the AY with salaries and benefits
Annual Nursing ReportAllied Health AnnualArkansas Department of NursingReport on Nursing
Annual Physical Therapist Asst ReportAllied Health AnnualCommission on Accreditation in Physical Therapy EducationReport to maintain accreditation in Physical Therapist Assistants Program
Annual Respiratory Therapy ReportAllied Health AnnualCommittee on Accreditation for Respiratory CareReport to maintain accreditation in Respiratory Therapy
APERSPayroll10th of each monthMonthlyAPERSReport of employees' wages and contributions to plan
AR Academic ChallengeFinancial AidFall & Spring semesterEvery semesterADHEReport to show enrollment of AR Challenge Students
AR Workforce Improvement GrantFinancial Aideach semesterEvery semesterADHEReport funds paid for AWIG
ATRPayroll15th of month following quarter endQuarterlyATRReport of employees' wages and contributions to plan
CAFR -Year End Closing BooksAccounting15-SepAnnualArkansas Dept of Finance & AdministrationFY End Financial Information
Career PathwaysAccounting MonthlyADHEReport of Grant Financial Transactions for reimbursement
Career Pathways ChildcareAccounting MonthlyADHEReport of Grant Financial Transactions for reimbursement
Certification of Budgeted Athletic Revenues & ExpendituresBudget15-JunAnnualADHEReport to AHECB
Certification of Intercollegiate Athletic Revenues & ExpendituresBudget15-SepAnnualADHEReport to AHECB & Legislative Audit
Child Care Orientation Training ReportAccounting/ Social Sciences Bi-annualUAFExpenses and salary information to the UAF Early Care & Education Projects
Component UnitAccounting1-SepAnnualArkansas Dept of Finance & AdministrationAd hoc Reports
Electrical ApprenticeAccounting Monthly as neededDept of Career EducationReport of Grant Financial Transactions
EMS GrantAccounting monthlyDirector filed reportReport of Grant Financial Transactions
End of Term FileInstitutional ResearchAugust, October, March & JuneSemesterADHEGrades for previous term
Estimated Fall Census EnrollmentInstitutional ResearchSeptemberAnnualADHEEstimate of enrollment and SSCH for Fall semester
Facilities Audit Program (FAP)Physical Plant30-MarBiennialADHEEvaluate Plant & Maintenance Needs
Financial StatementAccounting1-OctAnnualADHE & DF&AMonitor Financial Condition
FISAPFinancial AidSeptemberAnnualUS Dept of EdRequest for campus based funds
Foundation ReimbursementAccounting MonthlyNWACC FoundationReport of Grant Financial Transactions for reimbursement
Graduated Student FileInstitutional ResearchJulyAnnualADHEList of NWACC graduates for prior academic year
Graduated Student FileInstitutional ResearchAugustAnnualADHEList of NWACC graduates for July and August
Higher Learning Commission UpdateInstitutional Research/Finance /DL/IEAprilAnnualHLCUpdate information for the Higher Learning Commission of North Central Association of Colleges and Schools
Hospitality TaxAccounting20th of following monthMonthlyBentonville A&P CommissionReporting of hospitality taxes on facility rentals
Housing/Meal Plan ReportsBudget1-OctAnnualADHEAd hoc Reports
IPEDS 12-month Enrollment ReportInstitutional ResearchOctoberAnnualNational Center for Education Statistics (NCES)Unduplicated headcounts by level of student and by race/ethnicity and gender, Instructional activity & Full-time equivalent
IPEDS Charactericistics ReportInstitutional ResearchOctoberAnnualNational Center for Education Statistics (NCES)General characteristics of NWACC - 2-year, semester-based, tuition prices, etc.
IPEDS Completions ReportInstitutional ResearchOctoberAnnualNational Center for Education Statistics (NCES)Degree completions by level and other formal awards by length of program, by race/ethnicity and gender of recipient, and by program
IPEDS Fall EnrollmentInstitutional ResearchAprilAnnualNational Center for Education Statistics (NCES)Fall enrollment data for all students enrolled in credit-bearing courses/programs that lead to cert or degree. identified.
IPEDS FinanceInstitutional Research/ FinanceAprilAnnualNational Center for Education Statistics (NCES)Data related to the financial condition of the institution - revenue by source, expenses by function, assets and liabilities, scholarships.
IPEDS Graduated Rates (GRS)Institutional ResearchAprilAnnualNational Center for Education Statistics (NCES)Graduation rates data for full-time, first-time degree and certificate-seeking undergraduate students
IPEDS Graduation Rates 200%Institutional ResearchAprilAnnualNational Center for Education Statistics (NCES)First-time, full-time, degree/cert seeking students who completed within their program's normal time to completion, 150% of normal time, and 200% of normal time
IPEDS Human ResourcesInstitutional Research/ HRJanuaryAnnualNational Center for Education Statistics (NCES)Employees by Assigned Position, Salaries and race/ethnicity/gender of Fall Staff
IPEDS Student Financial AidInstitutional Research/ Financial AidAprilAnnualNational Center for Education Statistics (NCES)Students and dollar amounts of federal grants, state and local government grants, institutional grants, and loans
Legislative A-Book FormsBudgetTBAAnnualADHELegislative Appropriation Requests Books
Military Compensation ReportInstitutional Research/ Learner ServicesSeptemberAnnualADHEType and amount of compensatory options awarded to students called to military service per Act 85 of 2005
Nat'l Child Protection GrantAccounting QuarterlyFederal GovernmentReport of Grant Financial Transactions
Non-Traditional LicensureAccounting/ Social Sciences AnnualUA College of EducationGrant report for UAF
OCR 6 Supplement: Faculty TenureInstitutional Research/HRNovemberAnnualADHEOffice of Civil Rights race/ethnicity/gender composition by tenure of faculty
OCR A-5 Governing Board CompositionInstitutional ResearchNovemberAnnualADHEOffice of Civil Rights race/ethnicity/gender composition on BOT
OCR B-1 Student Applications, Acceptances and EnrollmentsInstitutional ResearchNovemberAnnualADHEOffice of Civil Rights race/ethnicity/gender composition on applications…
OCR B-1 Supplemental: County Origin of First-time Entering, In-state StudentsInstitutional ResearchNovemberAnnualADHEOffice of Civil Rights race/ethnicity/gender composition on first-time entering in-state students
OCR B-3: Financial AidInstitutional ResearchNovemberAnnualADHEOffice of Civil Rights race/ethnicity/gender composition on Financial Aid recipients
OPEBAccounting BiennialArkansas Dept of Finance & AdministrationOther Post Employment Benefits
Operating BudgetBudget15-JunAnnualADHEMonitor Financial Condition
Paso A PasoAccounting MonthlyNWACC FoundationCARE annually
Perkins GrantAccounting MonthlyADHEReport of Grant Financial Transactions
Perkins Reserve GrantAccounting MonthlyADHEReport of Grant Financial Transactions
Plumbing ApprenticeAccounting Monthly as neededDept of Career EducationReport of Grant Financial Transactions
Presidents Salary SurveyBudgetAugustAnnualADHEReport to AHECB
RDPC Grant: 2186, 21861, 21862Accounting MonthlyEastern Kentucky UniversityReport of Grant Financial Transactions - invoice for reimbursement
Sales/Use taxAccounting20th of following monthMonthlyArkansas Dept of Finance & AdministrationReporting of Sales/ Use taxes on purchases
SAVA Report: M-2 for Mileage, Fuel, Maintenance, Insurance,Physical PlantBetween 1st - 10thMonthlyArkansas Dept of Finance & AdministrationMileage, Fuel, Maintenance, Insurance report
SAVA Report: MV-1 Personal Mileage Reimbursement formPhysical PlantBetween 1st - 10thMonthlyArkansas Dept of Finance & AdministrationPersonal Mileage Reimbursement form
SAVA Report: MV-4 State Mileage Reimbursement formPhysical PlantBetween 1st - 10thMonthlyArkansas Dept of Finance & AdministrationState Mileage Reimbursement form
SAVA Report: MV-4 State Vehicle RequestPhysical PlantJuly/1/2009AnnualArkansas Dept of Finance & AdministrationState Vehicle Request
Schedule of Student Registration & Fee Charges -Fall SemesterBudget15-JunAnnualADHEEvaluate Tuition & Fee Charges
Scholarship Reporting: Scholarship & Fee Waiver ReportingBudget15-SepAnnualADHECompliance w/regulations & Ad hoc requests
Scholarship StackingFinancial AidSeptemberAnnualADHEReport to show students not overawarded scholarships
SEFAAccounting15-AugAnnualArkansas Dept of Finance & AdministrationFederal Award Data
State unemploymentPayrollLast day of month following quarter endQuarterlyArkansas Dept of Finance & AdministrationListing of employees' wages for the quarter
State withholdingPayrollLast day of the monthMonthlyArkansas Dept of Finance & AdministrationState payroll taxes
TANF GrantRestricted Funds MonthlyDWS TANFFor reimbursement
Term FileInstitutional ResearchAugust, October, March & JuneSemesterADHEStudent, Registration, Course and Instructor lists for each term
TIAA-CREFPayrollFollowing each payrollAfter each payrollTIAA-CREFUpload file of employee contributions
Title IIIAccounting AnnualUS Dept of EdReport of Grant Financial Transactions
U of A Childhood GrantsAccounting Invoice as neededUniversity of ArkansasReport of Grant Financial Transactions
Unclaimed PropertyAccounting1-NovAnnualAuditor of State -Unclaimed Prop DivReporting and returning the unclaimed property to state
Uniform Reporting: 22-1 Current Fund E&G Expenditures/Revenues by Academic DeptBudget & Accounting15-SepBiennialADHEUniform Reporting of Rev. & Exp.
Unrestricted E&G: Detailed Budgeted Expenditures & IncomeBudget15-JunAnnualADHEMonitor Financial conditions
Upward BoundAccounting MonthlyFederal GovernmentReport of Grant Financial Transactions
W-2'sPayrollJanuary 31AnnualIRS & SSAReporting of employees wages for tax filing purposes
Wal Mart Retail GrantAccounting MonthlyNWACC FoundationReport of Grant Financial Transactions
Workforce Education and Training Course FileInstitutional ResearchSeptember & FebruaryAnnualADHEList of courses taught for workforce training
Write-Off Uncollectible DebtAccounts ReceivableMayAnnualArkansas Dept of Finance & AdministrationReporting of uncollectible debt